Who Are the Best Copier Companies in Tallahassee?

Searching for the best copier company in Tallahassee? You’re not short on options — but you are short on honest comparisons. Most “best of” lists online are either paid placements or just aggregated reviews with no real context. This guide gives you an actual look at the local market so you can make a decision that fits your business.

We’re Advanced Business Systems. We’re obviously on this list. We’ll give you a straight assessment of everyone, including ourselves, and let you decide who’s the right fit.

How to Compare Copier Companies

Before you look at any company, know what you’re actually comparing. Buying or leasing a copier isn’t like buying a laptop — the machine is almost secondary to the service relationship behind it. Here’s what actually matters:

• Authorized dealer status — Are they factory-authorized to sell and service the brand, or are they a gray-market reseller? Authorized dealers get direct factory support, certified parts, and firmware updates. Third-party dealers often don’t.
• Local service coverage — Where are their technicians based? A company headquartered in Jacksonville or Atlanta will have longer response times in Tallahassee than a company with a local shop.
• Service contract terms — Read the cost-per-page contract carefully. What’s included? Toner? Drums? Labor? What happens when you hit your overage? Some contracts have ugly escalation clauses.
• Bundled capabilities — Do you need managed IT, phone systems, or document management too? A single vendor who handles all of it is usually more cost-effective and easier to manage than three separate vendors.
• Tenure and stability — Office equipment vendors come and go. If your vendor disappears mid-lease, your service contract is worthless. How long have they been operating locally?

Tallahassee Copier Companies: An Honest Look

Advanced Business Systems (ABS)

Best for: Businesses that want a single local vendor for copiers, managed print, managed IT, and phone systems — particularly law firms, medical offices, CPA firms, and state agencies.

ABS has been operating in Tallahassee since 1984 — longer than most of the companies on this list have existed. They’re a factory-authorized dealer for Canon, Kyocera, Ricoh, and Toshiba, all from a local shop at 1236 N Monroe Street. Same-day service response for most calls in the metro area. They also handle managed IT and VoIP phone systems in-house, which makes them the most consolidated option in the local market. Family-owned and still run by the Snow family.

What they don’t do: They’re not the cheapest option if you just want the lowest possible sticker price on a box. If that’s your only priority, you’ll probably find lower quotes online. But total cost of ownership — service, supplies, downtime, and support — is where ABS tends to win.

RJ Young

Best for: Larger enterprises with multi-location needs across the Southeast who want a regional account team.

RJ Young is a large regional dealer based in Nashville with offices in several Florida markets. They carry a wide range of brands and can handle enterprise-scale deployments across multiple offices. If you have 10 locations across three states, RJ Young can manage that in a way a local dealer may not. The tradeoff is you’re a smaller fish in a bigger pond, and local service can feel less personal. Response times in Tallahassee depend heavily on technician scheduling.

CopyFax 2000

Best for: Small offices with modest print volumes and straightforward equipment needs.

CopyFax 2000 is a local Tallahassee operation that handles basic copier and fax equipment. They’re a smaller shop with a straightforward offering. If you have a small office and want a local face, they’re worth a quote. They’re not positioned to handle managed IT or complex document workflows.

Office Business Systems (OBS)

Best for: Businesses in the Tallahassee market looking for competitive quotes on standard office equipment.

OBS is another local player in the Tallahassee copier market. They handle equipment sales and service for small to mid-size offices. Like most smaller dealers, their strengths are in relationships and responsiveness for their existing client base rather than deep technical breadth.

Questions to Ask Before You Sign

• Is this company a factory-authorized dealer for this specific brand?
• Where are your service technicians based, and what’s your average response time in Tallahassee?
• What exactly is included in the cost-per-page rate — toner, drums, labor, travel?
• What happens if I exceed my monthly volume?
• What’s the process if the machine needs to be replaced during the lease?
• Do you handle managed IT or phone systems if I need those down the road?
• Can I speak to a reference in a similar business (law firm, medical office, etc.)?

Bottom Line

For most Tallahassee businesses — especially professional services firms, medical offices, and organizations with more than a few employees — the right answer is a local, authorized dealer with the depth to handle your full office technology stack. The cheapest quote upfront rarely looks cheap after three years of service calls, supply markups, and slow response times.

If you want to talk through what your office actually needs before getting a quote, ABS is happy to do that. We’ve been having this conversation with Tallahassee businesses since 1984.