Office Equipment & IT for Tallahassee CPA Firms

Frequently Asked Questions: CPA Firms

How does ABS support CPA firms during tax season?

ABS emergency service calls averaged 2.7 business hours from call to technician arrival over the 12 months ending September 2026, and ABS provides automatic toner replenishment through managed print contracts and loaner equipment for critical situations. We work with CPA firms specifically because we understand that downtime in January–April is not acceptable.

What document management solutions does ABS offer for CPA firms?

ABS handles scanning workflows, document capture, and integration with document management systems through the Canon, Kyocera, Ricoh, and Toshiba equipment we deploy. We configure scan-to-folder, scan-to-email, and scan-to-DMS workflows during installation.

Does ABS provide managed IT for accounting firms?

Yes. ABS provides managed IT for CPA firms including network monitoring, endpoint security, secure backup, and helpdesk support. We understand the data sensitivity requirements for a firm handling client financial records.

What copier lease terms does ABS offer for CPA firms?

ABS offers 36- and 60-month lease terms on Canon, Kyocera, Ricoh, and Toshiba equipment. Lease payments typically run $75–$300/month depending on the machine. Service contracts covering toner, parts, and labor are billed separately on a cost-per-page basis.

How do we handle the volume spike during tax season?

We size equipment to your peak volume, not your average. A proper needs assessment looks at your busiest weeks — not just monthly averages — and we recommend machines with appropriate duty cycles and paper capacity. We also configure managed print monitoring so toner is automatically replenished before you run out during a busy stretch.

What security features do you configure for CPA offices?

Standard configuration for CPA firms includes PIN-release printing (documents only print when you’re at the machine), hard drive encryption, access controls limiting who can use which functions, and automatic deletion of document images from device memory. We document everything for your compliance records.

Can you handle our IT needs in addition to copiers?

Yes. ABS provides managed IT and network services for accounting firms — secure remote access for staff, Microsoft 365 management, cybersecurity including email security and endpoint protection, and helpdesk support. One vendor for everything means one call when something goes wrong.

Do you offer a managed print contract that covers supplies and service?

Yes. Under a managed print agreement, you pay a fixed rate per page — typically lower than what you’re spending now when you add up supplies, service calls, and staff time managing it all. Toner ships automatically, all service is included, and there are no surprise invoices.

How quickly can you respond if equipment fails during tax season?

For managed clients, emergency service calls averaged 2.7 business hours from call to technician arrival over the 12 months ending September 2026. Our technicians are Tallahassee-based — not dispatched from another region. If your main printer goes down in early April, we treat it like the emergency it is.

Do you sell or lease copiers for CPA firms?

Both. We’ll show you the numbers for leasing vs. purchasing based on your volume and budget. Most CPA firms lease — it keeps capital free, bundles service into the payment, and lets you upgrade equipment every few years without getting stuck on technology that can’t keep up with growing volume.