Florida MFP Contract: A Canon Copier Guide for Agencies

Quick answer: Florida state and eligible local public entities can buy Canon copiers and multifunction printers through the Florida MFP contract — Alternate Contract Source 44100000-24-NASPO-ACS, “Multi-Function Devices, Copiers, and Related Software and Services.” Canon U.S.A. is an awarded vendor, and authorized Canon dealers such as ABS handle the quote, configuration, and order. The Florida MFP contract is a pre-established purchasing route — it does not replace your agency’s own quote, funding, and approval rules.

Public buyers often search for a “Florida copier contract” or “Florida MFP contract.” In this article, both phrases refer to Florida DMS Alternate Contract Source 44100000-24-NASPO-ACS. An MFP is a multifunction printer that can combine printing, copying, scanning, and sometimes faxing in one device.

What is the Florida MFP contract?

The Florida MFP contract most agencies use is an Alternate Contract Source (ACS) managed by the Florida Department of Management Services (DMS): Multi-Function Devices, Copiers, and Related Software and Services, contract number 44100000-24-NASPO-ACS. It is built on a NASPO ValuePoint cooperative master agreement, which is why public entities outside state government may also qualify to use it. See the Florida DMS contract page.

The contract covers a broad range of equipment — multifunction devices and copiers, single-function printers, production equipment, large- and wide-format devices, scanners, related software, and consumable supplies — available for purchase or lease, with maintenance plans. Canon U.S.A. is one of the awarded manufacturers, so agencies can buy Canon equipment and service through an authorized Canon dealer on the contract.

Contract terms and dates change, so confirm the current expiration, renewal status, and pricing on the Florida DMS contract page and NASPO ValuePoint before you order.

Who can use the Florida MFP contract?

State agencies and eligible users can purchase from this contract. Cities, counties, school districts, colleges, and other public entities may qualify as eligible users, but eligibility is not automatic — confirm your entity’s authority and Florida participation terms before requesting an order. Contract access makes a purchasing route available; it does not override your own statutes, spending thresholds, funding restrictions, or board-approval rules.

Which Canon copiers and MFPs are available?

Canon’s current office-equipment portfolio includes imageFORCE devices across A3 and A4 sizes, color and monochrome output, and multifunction and print-only configurations. Some imageRUNNER ADVANCE DX and imageCLASS models may also appear in current materials or installed fleets. Use the live contract price list—not a general product page—to confirm whether a particular base unit, accessory, software option, or service is available for an order.

How to buy a copier on the Florida MFP contract

A clean purchase through the Florida MFP contract usually follows four steps:

1. Document your needs first. Inventory your current devices, pull 12 months of meter data, and map your scan and print workflows before you request pricing. A right-sized order starts with a clear baseline.
2. Request a quote from an authorized Canon dealer on the contract, such as ABS. Share your requirements so the configuration matches your actual volumes and workflows.
3. Reference the contract on your purchase order. The NASPO master agreement number and the Florida ACS number (44100000-24-NASPO-ACS) should appear on the PO. For a lease or rental, a purchase document that references the contract is generally used instead of signing a separate lease agreement — confirm the current forms with your purchasing office.
4. Confirm your own approvals. Route the order through your agency’s normal funding, quote, and approval process.

Buy or lease on the Florida MFP contract

The contract supports both purchase and lease or rental, plus maintenance plans for either. Which makes more sense depends on your budget cycle, how long you will keep the equipment, and your service needs. Compare the total operating cost — base rate, cost per page, service, supplies, and end-of-term terms — not just the equipment price.

What should be included in a Florida MFP contract quote request?

Give each responding dealer the same requirements so the proposals are comparable. Include device locations, monthly black-and-white and color volumes, paper sizes, finishing needs, scan destinations, authentication requirements, accessibility needs, software dependencies, installation windows, training expectations, service reporting, and end-of-term responsibilities.

Ask the dealer to separate the base unit, accessories, software, installation, maintenance, supplies, and any lease or rental costs. A low equipment price can be misleading if required accessories or workflow software appear later. Your purchasing office should confirm the applicable quote, approval, and purchase-order requirements.

Why local implementation and service still matter

The Florida MFP contract establishes a purchasing route; it does not configure scan workflows, test authentication, train users, or maintain the device after installation. For agencies in Tallahassee, Leon County, Wakulla County, Gadsden County, Jefferson County, Franklin County, Madison County, Taylor County, and nearby communities, a local dealer can coordinate those practical steps close to the offices using the equipment. Confirm the service scope, escalation process, and geographic coverage in writing for the proposed configuration.

Work with a local authorized Canon dealer

Advanced Business Systems (ABS) is a Tallahassee-based, authorized Canon dealer listed in Canon’s NASPO dealer file, serving Florida agencies since 1984. We can help you document your fleet, confirm which Canon models fit under the Florida MFP contract, and prepare a quote-ready requirements package — with local installation and service. Contact ABS to start a Florida public-sector fleet review.

Frequently asked questions

Is the Florida MFP contract the same as the NASPO contract?

They are closely related. The Florida MFP contract (ACS 44100000-24-NASPO-ACS) is built on a NASPO ValuePoint cooperative master agreement, which Florida DMS adopts as an Alternate Contract Source for state agencies and eligible users.

Do agencies need to bid or get quotes to use the Florida MFP contract?

Usually not. The contract was competitively awarded, so no formal bid is needed, and Florida does not require state agencies to get quotes for equipment purchases under $35,000. Larger purchases and service contracts can carry extra steps, and every agency has its own internal purchasing rules, so confirm the process with your purchasing office.

Can cities, counties, and schools use it?

Some non-state public entities may qualify as eligible users, but eligibility should not be assumed. Verify your authority, Florida participation terms, and local policy before requesting an order.

Which Canon copiers are on the Florida MFP contract?

Canon’s current line is the imageFORCE platform (A3 and A4, color and monochrome). The exact on-contract models and pricing are set by the current price list, so ask an authorized Canon dealer such as ABS to confirm what is available for your requirements.

Do I have to lease, or can I buy?

Both purchase and lease or rental are available on the contract, with maintenance plans for either.

Related Resources from ABS

• Copiers for Florida state agencies
• Copiers & multifunction printers
• A3 vs. A4 copier: which do you need?
• Request a Florida public-sector fleet review

Sources

Florida DMS — Multi-Function Devices, Copiers & Related Software/Services (ACS 44100000-24-NASPO-ACS); NASPO ValuePoint — Canon U.S.A.; Canon — imageFORCE series. Contract coverage, models, and pricing must be verified against current contract documents before ordering.