Copiers & MFPs for Florida State Agencies — Authorized NASPO Reseller
ABS is an authorized NASPO-Florida reseller for Canon, Ricoh and Toshiba, allowing Florida state agencies to purchase without a full competitive bid.
Simplified Procurement for Florida State Agencies
Advanced Business Systems is an authorized reseller of Canon, Ricoh, and Toshiba equipment on the NASPO-Florida Multi-Function Devices, Copiers, and Related Software and Services contract (Contract No. 44100000-24-NASPO-ACS), administered by the Florida Department of Management Services. Eligible Florida state agencies and public sector entities can purchase equipment and services through ABS without conducting a full competitive solicitation.
We’ve been serving Florida state agencies in Tallahassee since 1984. We understand state procurement requirements, documentation needs, and the operational realities of state agency print environments.
Contract Details
Contract Name: Multi-Function Devices, Copiers, and Related Software and Services
Contract Number: 44100000-24-NASPO-ACS
Contract Type: Alternate Contract Source (ACS)
Administered By: Florida Department of Management Services (DMS)
Scope: MFDs (A3/A4), production equipment, single-function printers, large/wide format printers, scanners, software, consumables, and managed print services
What State Agencies Purchase Through ABS
Multifunction Printers (MFPs)
A3 and A4 MFPs from Canon, Kyocera, Ricoh, and Toshiba — configured for your agency’s specific workflows and security requirements.
Managed Print Services
Remote monitoring, auto-toner replenishment, and all service under a cost-per-page contract. Predictable monthly costs and documented service levels.
Production Equipment
High-volume production printers for agencies with large-format or high-throughput print needs.
Scanners & Document Solutions
Document scanning hardware and workflow software — including integration with state document management systems.
Local Service for Tallahassee Agencies
Most state agency copier contracts are held by national vendors with service dispatched from other markets. ABS is headquartered in Tallahassee — 1236 N Monroe Street — a few minutes from most state agency offices. When you need service, we’re not routing a call through a national dispatch center and scheduling a tech from Orlando. We’re here.
That local presence makes a real operational difference for agencies where downtime affects public service delivery.
Frequently Asked Questions: State Agencies
Can we purchase copiers through the Florida NASPO contract?
Yes. Advanced Business Systems is an authorized reseller on contract #44100000-24-NASPO-ACS for Canon, Ricoh, and Toshiba equipment and related services. Kyocera is also available from ABS, but not through the NASPO contract.
Do Florida agencies need quotes to buy a copier on the NASPO contract?
Usually not. No formal bid is needed: the contract was competitively awarded through NASPO ValuePoint and is an approved Florida Alternate Contract Source. For copier and printer purchases under $35,000, Florida does not require state agencies to get quotes, so most agencies simply issue a purchase order to an authorized reseller like ABS. Larger purchases, service contracts, and anything your agency classifies as IT can carry extra steps under Florida Rule 60A-1.043, and every agency has its own internal purchasing rules, so your purchasing office has the final say. ABS provides everything your office needs, including the manufacturer’s NASPO master agreement number for the purchase order.
How does the ordering process work for state agencies?
We handle the RFQ process, provide all required documentation, and deliver/install the equipment locally with full service support.
Do you provide managed print services under the state contract?
Yes — toner, service, and monitoring are all available through the contract for eligible agencies.
What is your response time for state agency service calls?
Based on our own service records, emergency service calls averaged 2.7 business hours from call to technician arrival over the 12 months ending September 2026. We’re local and understand government procurement and service requirements.
How do Florida state agencies purchase copiers through ABS?
Florida state agencies can purchase copiers, MFPs, and related services from ABS through the NASPO-Florida Multi-Function Devices contract (Contract No. 44100000-24-NASPO-ACS), administered by the Florida Department of Management Services. This contract allows eligible agencies to purchase without a full competitive bid process.
What brands does ABS offer under the Florida NASPO contract?
ABS offers Canon, Ricoh, and Toshiba equipment and services under the NASPO-Florida contract as an authorized reseller. Kyocera is also available from ABS, but not through the NASPO contract. We are a factory-authorized dealer for all four brands with local service based in Tallahassee.
What is covered under the NASPO copier contract?
The NASPO-Florida MFD contract covers multifunction devices, copiers, printers, large-format equipment, scanners, related software, consumables, and managed print services. Eligible entities include Florida state agencies and other qualifying public sector organizations.
Where is ABS located and what is the service area for state agencies?
Advanced Business Systems is located at 1236 N Monroe Street, Tallahassee, FL 32303. We primarily serve state agencies in the Tallahassee area and across North Florida, and our emergency service calls averaged 2.7 business hours from call to technician arrival over the 12 months ending September 2026, based on our own service records.
What is the NASPO-Florida contract and how does it work?
The NASPO Multi-Function Devices contract (No. 44100000-24-NASPO-ACS) is an Alternate Contract Source administered by Florida DMS. It allows eligible Florida state agencies and public sector entities to purchase equipment and services from pre-qualified vendors — including ABS — without conducting a full competitive solicitation. This significantly streamlines the procurement process.
Which agencies are eligible to purchase through this contract?
Florida state agencies and eligible public sector entities. Contact us or check the Florida DMS contract page for specific eligibility. The DMS page is at dms.myflorida.com under State Contracts — search for the MFD contract.
What equipment is available under the NASPO contract?
The contract covers A3 and A4 multifunction devices, single-function printers, production equipment, large/wide format printers, scanners, related software, consumables, and managed print services.
Does ABS service the equipment it sells to state agencies?
Yes. ABS provides full service support on all equipment we sell and place under contract — including on-site service by factory-trained Tallahassee-based technicians, genuine OEM parts, and managed print contracts with documented response time commitments.
When does the current NASPO-Florida contract expire?
The current contract runs through July 31, 2027, according to the Florida DMS contract page. Watch for DMS renewal communications. Call us at (850) 222-2308 if you have questions about contract status.
How do I get a quote for state agency equipment?
Call us at (850) 222-2308 or use the contact form on this page. Reference the NASPO-Florida contract and describe your equipment needs. We’ll provide pricing and documentation required for your agency’s procurement process.
Not sure what your office needs? Request a free on-site assessment. A local ABS rep will look at your equipment, workflow and costs and give you a straight answer, with no obligation.
From the ABS Learning Center
Resources for Florida state agencies and public sector organizations:
What Is Managed Print Services?
What Is a Cost-Per-Page Contract and Is It Worth It?
How to Read a Copier Lease Agreement Before You Sign
Copier vs. Printer: What Does Your Office Actually Need?
Local service. State contract pricing. In Tallahassee since 1984.
Contact ABS for NASPO contract purchasing.