Florida state agencies have a procurement advantage most agency buyers never fully use: the NASPO copier contract allows eligible government organizations to purchase copiers, multifunction printers, and related equipment without going through a competitive bid process. Cooperative purchasing agreements like the NASPO copier contract exist specifically to eliminate duplicated procurement effort, reduce costs through volume pricing, and speed up acquisition timelines for state and local government entities.
If you’re a procurement officer, facilities coordinator, or agency IT manager in Tallahassee or anywhere in Florida, understanding how the NASPO copier contract works could save your agency significant time and money on your next equipment purchase.
What Is the NASPO Copier Contract?
NASPO ValuePoint (operated by the National Association of State Procurement Officials) administers cooperative purchasing contracts on behalf of participating states. A NASPO copier contract is a master agreement competitively bid at the national level—meaning individual states and agencies can piggyback on those already-negotiated terms without running their own solicitation. Florida participates in NASPO ValuePoint cooperative purchasing, enabling eligible state and local government entities to procure office equipment including copiers, multifunction printers, and wide format devices under pre-competed contract terms.
How the NASPO Copier Contract Works in Florida
When a Florida state agency needs copiers or MFPs, the procurement process under a NASPO copier contract is straightforward: verify the equipment and configuration are covered under current contract terms, contact an authorized dealer, and issue a purchase order. There is no separate solicitation, no advertising period, and no competitive evaluation—the competitive process already happened at the NASPO level. This dramatically reduces the time from “we need new copiers” to “copiers are installed and working.”
Florida also maintains its own State Term Contracts for office equipment through the Department of Management Services. Both the NASPO ValuePoint cooperative contracts and Florida-specific state term contracts are designed to serve the same goal: compliant, efficient procurement without duplicated bidding. Authorized dealers like ABS can help agencies determine which contract vehicle best fits a specific purchase.
Which Brands Are Available Through the NASPO Copier Contract?
Major copier and MFP manufacturers including Canon, Ricoh, Toshiba, and Kyocera participate in NASPO ValuePoint agreements. ABS carries all four brands—meaning Florida state agencies working with ABS have access to a full range of equipment options under cooperative contract terms, from compact desktop MFPs to high-volume departmental copiers to wide format printers. Rather than engaging separate dealers for different brands, agencies can consolidate all their equipment needs through one authorized dealer relationship.
5 Essential Facts About Using the NASPO Copier Contract
1. No competitive bid required for contract-eligible purchases. This is the core benefit of the NASPO copier contract. Purchasing through an existing cooperative contract satisfies Florida’s competitive procurement requirements—there is no need to issue an RFP or IFB for equipment covered under current contract terms.
2. Pricing is pre-negotiated at volume levels individual agencies can’t match alone. NASPO contracts aggregate purchasing power across dozens of states, producing contract pricing that reflects government-wide volume discounts. Agencies typically pay less through cooperative contracts than through direct negotiations.
3. Service contracts can bundle with hardware. Under cooperative purchasing agreements, agencies can often bundle equipment and service maintenance under a single contract and invoice. This simplifies budget management and eliminates the confusion of separate hardware and service billing—one payment covers everything.
4. Wide format and production equipment may also qualify. The NASPO copier contract and related cooperative vehicles aren’t limited to standard office copiers. Wide format printers, production MFPs, and scanners may also be procured through cooperative purchasing agreements, depending on current contract scope.
5. Local dealers handle everything from quote to installation. Agencies don’t order directly from manufacturers through the NASPO copier contract—they work with authorized local dealers who manage the procurement documentation, delivery, installation, and ongoing service. For Tallahassee agencies, that means ABS can handle the entire process from contract verification through equipment training and maintenance.
Why Choose a Local Tallahassee Dealer for NASPO Procurement?
Working with a large national reseller on a NASPO copier contract purchase typically means remote customer service, third-party technicians you’ve never met, and slow response times when equipment needs service. ABS has been serving Tallahassee and North Florida since 1984—our technicians are local, our office is on North Monroe Street, and our relationships with state agencies are built on decades of on-the-ground service rather than an 800 number and a ticket queue.
Contact ABS at (850) 222-2308 or request a quote to verify current contract availability for your equipment needs. We’ll confirm which contract vehicle applies, which brands and configurations qualify, and provide the documentation your procurement office needs to process the purchase order.
Frequently Asked Questions
Many Florida local government entities—counties, municipalities, school districts, and special districts—are eligible to use NASPO ValuePoint cooperative contracts and Florida state term contracts. Eligibility depends on the specific agency type and contract terms. Contact ABS to verify eligibility for your organization.
Generally, no. Purchasing through an established cooperative contract like NASPO ValuePoint satisfies Florida’s competitive procurement requirements and eliminates the need for separate quotes or an RFP. However, your agency’s procurement policies may have additional internal requirements. Verify with your procurement office before placing an order.
ABS carries Canon, Ricoh, Toshiba, and Kyocera—all major brands with presence in cooperative purchasing agreements. Contact ABS to confirm which specific models and configurations are currently available under applicable contract terms for your purchase.
Significantly faster than a competitive bid. Without the solicitation, advertising, evaluation, and award phases, agencies using cooperative purchasing can often go from quote to purchase order in days rather than months. ABS can typically deliver and install equipment within 2–4 weeks of a purchase order.